The Consular Section at the U.S. Embassy in Khartoum, Sudan is offering routine American Citizen Services appointments for passports, Consular Reports of Birth Abroad (CRBAs) and Notarial services. Please visit our online appointment website to schedule an appointment.
Please see the Alerts and Messages webpage for regular updates on Consular operations and security situation in Sudan. Please continue to follow the travel alerts and guidance for American citizens by enrolling in the Department of State’s Smart Traveler Enrollment Program (STEP)
The American Citizen Services Unit of the Consular Section performs notarial services by appointment only. Services include taking of oaths, acknowledgment of signatures on documents for use in the United States, certification of true copies for Social Security and Internal Revenue Service purposes, and authentication of Sudan Ministry of Foreign Affairs officials’ signatures. Notarial services are performed for any person regardless of nationality if the document will be used in the United States.
Please be aware that the consular officer may refuse any notarial service when:
- The host country does not authorize the performance of the service;
- The document will be used in transactions that may be prohibited by U.S. law;
- The officer believes that the document will be used for a purpose that is unlawful; improper, or inimical to the best interests of the United States; or
- The officer does not understand the document, due to language or any other reason.
For us to notarize your documents, you must …
- Schedule an online appointment. There are no exceptions.
- Have a valid, government-issued photo ID (such as U.S. or foreign passport, drivers license or military I.D.); and ensure the name of the individual signing the document matches the name on the presented identification.
- Understand your document, including why and where you will sign. Embassy staff are unable to explain to you the contents of your documents and may be unable to notarize the document if you do not understand its meaning or significance.
- Complete the document with the appropriate names, places, and dates before you arrive, but do not sign the document. You will be asked to take an oath and sign the document in front of a consular officer.
- Include all pages, information and accompanying documents. Organize all pages in order and the page(s) that requires the notary seal must be clearly flagged on the edge of the document.
- Pay the notary fee ($50 per each seal).
- If your document requires the presence of witnesses in addition to the notarization, you must supply these witnesses. Embassy staff are unable to act as witnesses.
- If you are signing as an attorney-in-fact, you must bring the original notarized power of attorney, or court document granting you as the attorney-in-fact.
- Your documents must be in English. We are unable to notarize any documents written in a foreign language.
Types of Notarials:
Power of Attorney
A Power of Attorney is an acknowledgment made by a grantor to a consular officer. The named individual appears before the consular officer and acknowledges that the signature on the document is his/her own signature.
A notarizing officer may not act as an attesting witness to the execution of an instrument in connection with any private party matter, such as powers of attorney, wills, or contracts. If a document needs witnessing, the person requesting the notarial service must provide the witness(es).
A written certificate attesting to the performance of a notarial act is attached to the notarized documents. Eyelet grommets are inserted in the upper left corner, perforating the document pages. This prevents anyone from separating the original document and the notarization. Should they be separated, the notarization will be invalid.
Translations (Foreign Language Documents)
A consular officer may provide notarial services to non-English speaking applicants. However, the officer must be able to understand the document in question. Translations of a foreign language text should be provided by the applicant. If the consular officer is uncomfortable providing the service, s/he will decline and direct the person to a local notary or foreign consul who can communicate in the same language.
For the consular officer to notarize an affidavit of a translation, the translator must appear with photo identification.
Foreign Academic Credentials for Use in the United States:
- U.S. consular officers generally are prohibited from authenticating or providing certified true copies of foreign academic credentials, transcripts, or degrees for use in the United States.
- The U.S. Departments of State and Education determined in 1983 that there is no statutory requirement for U.S. consular officers to authenticate translations of foreign academic credentials. The U.S. Department of Education and the American Association of Collegiate Registrars and Admission Officers agree that authentication in no way alleviates the problem of fraud as the information contained in the document is not confirmed, only the seal and signature are authenticated.
U.S. Credentials for Use Abroad: Some foreign countries continue to require authentication of academic credentials. See Authentication of American Academic Credentials for Use Abroad on the U.S. Department of State, Bureau of Consular Affairs Internet page for guidance about how to obtain such records.
Authenticating Documents Originating in the U.S.
United States originated documents and/or certificates, such as divorce, death and birth certificates are often required for use in Sudan. The Sudanese government offices require that the documents be authenticated as genuine. Here in Sudan, the U.S. Embassy authenticates the signature and official positions of Sudanese officials at the Ministry of Foreign Affairs on Sudanese documents.
Authentication is a certification of the genuineness of the signature and sealer and the position of a foreign official who has previously executed, issued, or certified a document. This allows a document executed or issued in one jurisdiction to be recognized in another jurisdiction. U.S. embassies and consulates maintain exemplars of the seals and signatures of host government officials only.
The Sudanese consulates and embassy in the United States authenticate the signatures of officials, such as the US notary public and the Department of State’s great seal, on U.S. documents issued within their jurisdiction of work.
To authenticate U.S. originated documents/certificates for use in Sudan:
The document is submitted to the Sudanese Consulate or Embassy in the U.S. for authentication. These consulates or embassies are required to keep on-file official signatures of individuals authorized to execute official documents in their consular districts in the United States. Upon returning the authenticated document to Sudan, it should be submitted to any of the Sudanese Ministry of Foreign Affairs authenticating offices.
The document is considered authenticated after the above is utilized.
“No Objection” Letters
U.S. citizens conducting routine business in Sudan are sometimes asked to present a “Letter of Introduction” or “No Objection Letter” from the Embassy. These requests are common, for example, when a U.S. citizen applies for a visa to a third country, applies for job, or plans to marry. Please note that the U.S. Embassy does not issue individual letters, and Embassy permission is not required for these purposes.
The Embassy has notified the Government of Sudan of this policy through an official diplomatic note. U.S. citizens may print this document (PDF 61 KB) and present it to the authority that has requested a letter. The citizen may also print this page of the Embassy website. This information may help the authorities to understand the Embassy’s policy against the issuance of such letters.
Alternatively, U.S. citizens have the option to sign an “Affidavit for Eligibility to Marry.” Citizens can request a notarial appointment to sign a self-serving affidavit before a notary at the Embassy. We have both common affidavits and blank templates available. An affidavit – a formal legal document on Embassy letterhead with signature and seal – may prove helpful in a variety of settings.
To request an appointment, please email us at ACSKhartoum@state.gov.
Note: The U. S. Embassy does not authenticate the seals and signatures of notary public or other officials in the United States. The U.S. Embassy can only certify the seals and signatures of the officials of the Ministry of Foreign Affairs in Sudan.